The Division: The Office of the Vice President for Finance, Administration, and Treasurer oversees the functional units of Budget and Finance which include responsibility for institutional budgets, and controllership responsibilities such as general accounting, contracts and grants, accounts payable, endowment accounting, tax reporting, the annual audit, and publication of the annual financial statements. The Office oversees the Employee Services functions of the College, including recruitment, payroll, position control, benefits administration, legal compliance, union contracts, and instituting best practices throughout the College. The Office also oversees risk management programs for the College and is responsible for contracts management.

The College is recruiting for a Finance Information Systems Administrator.

Representative Duties

The Finance Information Systems Administrator, working as a member of the Administrative Services Team, evaluates, analyzes, designs, and maintains the College's Finance Information System (currently Banner, a SunGard Higher Education ERP), as well as any other computer systems and products used to support Administrative Services functions. This position is involved in cross-functional user support and training and serves as a technical liaison between the Office of the Vice President of Finance, Administration and Treasurer and main campus Information Technology Services (ITS) for maintenance, troubleshooting, training, and system upgrades.

The primary responsibilities of the Finance Information Systems Administrator include the following:

SYSTEM SUPPORT:

• Provide daily technical support and user support (including training) for the Finance module and its related sub-modules, including but not limited to Procurement, Accounts Payable, Accounts Receivable, Research Accounting, Budget, and General Ledger.
• Understand the functionality of the Human Resources module and integration with Finance. Assist in the testing and documentation of procedures for position control (salary budgeting). Assist in the reconciliation of payroll postings to the general ledger.
• Gather business requirements and create documentation of system configuration, data flow, and business processes.
• Analyze current practices and procedures to improve quality and efficiency. Work with various Finance functional areas and other campus departments to understand, document, and design technical solutions to improve business efficiency and productivity. Lead work efforts to examine existing process models and flow of data to define problem areas and make suggestions for improvement. Provide leadership in activities associated with existing and new applications and associated business processes.
• Assist in providing information and training to Finance and Administration staff on system design, utilization, upgrades, possible process improvements and system problem resolution.
• Provide support to departments by maintaining and enhancing systems through collaborating with ITS Department as needed.
• Conduct periodic training sessions for financial managers, administrative assistants, and other users of the system.
• Act as primary contact and liaison between all areas of Finance and Administration and ITS to ensure that system enhancements and upgrades run smoothly. Represent Finance and Administration, as directed, for all IT system revisions and integration, including monitoring Banner patches specific to the Finance module. Monitor and communicate process or system changes to impacted parties and process owners.
• Coordinate testing Finance module during implementation upgrades and enhancements. Assist in the creation and definition of test plans and validation points.
• Work with ITS Department to manage functional roles granted in the Banner Finance module and ensure information security policies are adhered to and enforced and product usage guidelines are followed.
• Assist with the development of Administrative Services Team web content and serve as a liaison to Web Services staff.
• Cross-train with Human Resources Information System Administrator in order to provide coordinated support and back-up.
• Provide support with all systems used by Administrative Services Team (MSOffice, MSAccess database, service provider web page interfaces).
• Participate on Banner project team(s) or task forces as required.
• Participate in internal and external user groups and listserves.

FINANCIAL REPORTING:

• Create requested reports and graphs and assist Finance staff in doing so; work closely with report requestor to communicate and understand report requirements, completion dates, and priorities; assist in the development of business requirements, functional requirements, and technical specifications as needed; identify obsolete reports that may no longer be used.
• Work with reporting tools; upgrade existing reports and graphs when a new version of the product is implemented.
• Develop, maintain, and produce reports and views needed to assist in managerial accounting and budget reporting.
• Create and run queries to regularly audit financial data in Banner Finance module for accuracy. Furnish information and interpret and explain policies and procedures pertaining to financial information system.
• Design functional flow and oversee procedures to automate daily communication and tracking to ensure efficient means of data collection and maintenance.
• Demonstrate excellent knowledge of SQL and an ability to develop specialized reports.
• Perform related duties as needed.

• Bachelor‘s degree in accounting, business, computer science, or related field; degree requirement may be substituted by sufficient years of experience.
• Knowledge and experience in working with a relational database management system.
• Preference for prior work experience with SunGard Banner ERP and prior work experience in a college setting.
• Working knowledge of accounting and finance.
• Three to five years of experience in financial system support and maintenance.
• Excellent written and oral communication skills.
• Strong knowledge working in a functional/technical capacity with a good understanding of business processes, relational databases and table structures in an ERP.
• Experience using computer applications to analyze complex enterprise data, especially using SQL.
• Experience in defining and analyzing business requirements, process modeling, functional systems design or configuration and systems testing.
• Demonstrated problem-solving, decision-making, and analytical skills.
• Substantial knowledge of MSOffice Suite, especially Excel
• Strong interpersonal skills, collaborative work style, self-motivation, and tolerance for shifting priorities.
• Ability to exhibit strong customer service orientation for all levels of College constituencies and members of the public
• Ability to take appropriate steps to promote and sustain effective working relationships within a diverse multicultural environment
• Ability to work safely in compliance with College Injury and Illness Prevention Plan.

To apply, please send resume, cover letter specifying job title, salary requirements, and contact information for three references to:

Human Resources, Mills College, 5000 MacArthur Blvd. Oakland, CA 94613 F: 510.430.3311
hire@mills.edu

 May 6, 2009

 Open Until Filled.

Applications will be reviewed as they are received.