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Housing
Application Fees and Refunds

Summer 2014 and 2014–15 Application Fees

A one-time application fee is required before the Housing Application can be accessed. The application fee for summer 2014 applicants and for 2014–15 applicants submitting applications before August 25, 2014, is $100. On August 25, 2014, the fee will increase to $250. Application fees will not need to be resubmitted by students who reapply for on-campus housing in the future, but the housing application fee is non-refundable. Application fees can be paid as the first step of the online Housing Application (accessed through the Mills Portal) or by cash, check, Visa, or MasterCard through the HMDS Office (by visiting Sage Hall 138 or calling 510.430.2127).

2013–14 Deposit Amounts

All on-file security/reservation deposits will be released onto students' accounts as credits by April 1, 2014. Spring 2014 deposit amounts are as follow:

Ethel Moore, Mary Morse, Orchard Meadow, Warren Olney, White, and Ege Halls $150 
Larsen House Co-op and Ross House $150
Prospect Hill Apartments $300
Underwood Apartments and Courtyard Townhouses $500

Note: Any student seeking to change to a different type of residence must first adjust the deposit, if necessary.

2013–14 Deposit Refund Policy

Refunds of security/reservation deposits are made at the termination of occupancy. Release from the financial obligation to pay for occupancy does not grant an automatic refund of deposit. Students wishing to move off campus should file an Application for Release from Housing Contract form with Housing Management and Dining Services, which will be reviewed by the Housing Policies and Procedures committee.

Security/reservation deposits will NOT be returned in the following circumstances:

  1. If a student signs a Residence Agreement but does not matriculate or refuses assignment to a Mills residence, and fails to provide written notice to Housing Management and Dining Services by the date specified in the Student Handbook.

  2. If a student Withdraws from the College or takes a Leave of Absence, and fails to file official Withdrawal/Leave of Absence paperwork by the date specified in the Student Handbook.

  3. If a student has charges assessed against her/his deposit during room inspection. Charges that exceed the deposit amount are applied to the student account balance.

  4. If a student has not satisfied all occupancy charges upon vacating the residence, or has other unpaid charges on her/his student account, in which case the deposit will be applied toward the charges.

  5. If a student has not checked into residence by 4:00 pm on the day preceding the first day of instruction and failed to confirm late arrival by written notice to the M Center, Mills College has the option of assigning the space to another student and retaining the full amount of the original resident's security deposit.

  6. If a student is released from this Agreement pursuant to the terms described in F, above.

Deposit balances are refunded to the student's account within a reasonable time after residents complete the proper forms and vacate their residences.

 

Housing and Meal Plan Refunds

2014–15 Housing and Meal Plan Refund Policy

Students may be automatically released from this Agreement if they academically withdraw, take a leave of absence (terminating their registration), are academically disqualified, or attend an approved study abroad or domestic exchange program. Students in these circumstances will be released from their obligation to pay housing charges based on the policy below.

Students are considered to have begun the term of the License Agreement when housing keys are issued. If key pick-up has not taken place before the start of the second week of classes (weeks of classes begin on Wednesdays and end on Tuesdays) the License Agreement will be canceled and a $500 cancellation fee will be assessed.

All other decisions regarding release from this Agreement are made by the Housing Policies and Procedures Committee. Requests for release based on compelling, unforeseen and documentable circumstances must be submitted in writing to the Housing Management and Dining Services Office. A decision on the written request will be made within 15 work days of its submission.

A $500 cancellation fee is charged to all students who are released from their housing agreements after the start of the occupancy period. Housing and meal plan fees are prorated, on a nightly basis, based on the date of check-out from the assigned residence and receipt of housing keys by HMDS. 

Additional information can be found in the Student Handbook.

2013–14 Housing and Meal Plan Refund Policy (excerpt; see the Student Handbook for complete, up-to-date information):

Students may be automatically released from this Agreement if they academically withdraw, take a leave of absence (terminating their registration), are academically disqualified, or attend an approved study abroad or domestic exchange program. Students in these circumstances will be released from their obligation to pay housing charges based on the schedule below.

Students are considered to have begun the term of the License Agreement when housing keys are issued. If key pick-up has not taken place before the start of the second week of classes* the License Agreement will be canceled and 80% of housing and meal plan fees will be reversed.

All other decisions regarding release from this Agreement are made by the Housing Policies and Procedures Committee. Requests for release based on compelling, unforeseen and documentable circumstances must be submitted in writing to the Housing Management and Dining Services Office. A decision on the written request will be made within 15 work days of its submission. Refunds for release from financial obligation are based on the refund policy stated below and in the College Catalog. Refunds of housing and meal plan charges are based on the date of check-out from the assigned residence and return of housing keys.

Date of Release from Housing Agreement Percentage of Housing and Meal Plan Fees to be Reversed
Between Start of Occupancy Period and End of Week 1 of Classes* 80%
During Week 2 of Classes 75%
During Week 3 of Classes 70%
During Week 4 of Classes 65%
During Week 5 of Classes 60%
During Week 6 of Classes 50%
During Week 7 of Classes 40%
During Week 8 of Classes 30%
After Week 8 of Classes 0%

* - Weeks of classes begin on Wednesdays and end on Tuesdays.

 

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Contact Information

Housing Management & Dining Services (HMDS)
Sage Hall, Room 138

P: 510.430.2127
F: 510.430.2155
E: housing@mills.edu
Last Updated: 3/18/14