Why does a student organization have to register with the Office of Student Activities every year?

Current clubs and organizations must re-register every fall. This enables clubs to reserve space on campus, use a club email alias, and be listed as an official club at Mills College.

To receive ASMC funding, clubs must be registered by the registration deadline as well as attend the Board of Presidents and Board of Treasurers Meetings. BOP meetings occur 2-3 times per semester. Presidents will be notified of upcoming meetings. The first BOP meeting of the fall semester is September 10, 2013 at 6:30 pm in NSB 213.

What if we want to start a new club or organization?

Registration for new clubs and organizations are accepted year round, but will only receive ASMC funding if registered by appropriate fall and spring semester deadlines. The deadline for fall registration is September 20, 2013.

What are the ASMC and College requirements for becoming a recognized campus organization?

Your group and its members and officers/representatives are responsible for understanding and abiding by all of these policies and procedures. In particular, please note that:

• You must have at least three currently enrolled undergraduate student members to serve as President, Treasurer, Publicity Chair plus one faculty/staff advisor who has signed the Advisor Agreement Form
• The voting members and officers of your organization must be currently enrolled Mills College students
• Your members and officers must agree to accept College and campus regulations including, but not limited to, the Honor Code, as outlined in the Mills College Handbook
• Your organization may not discriminate against anyone on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, disability, age, medical condition, ancestry, marital status, citizenship, or sexual orientation, in giving access to your programs, services and events. Officer selection criteria may include a requirement that officers are expected to accept the tenets of the organization as set forth in the organization's constitution and by-laws.
• Your organization must have a current constitution on file with the Office of Student Activities.

What do we need to do to get our organization registered or re-registered?

Step One—Complete the Club Registration and Club Advisor Agreement Forms online by clicking on the necessary links below and submit a constitution if not already on file.

Step Two—Fulfill expectations of student organizations:

• The President or her proxy will attend Board of Presidents (BOP) Meetings called by the Organizations Assistant from the Office of Student Activities.
• The Treasurer must attend a budget workshop and follow all budgetary guidelines to receive funding at the Board of Treasures (BOT) Meetings called by the ASMC Accountant.
• Submit a summary report of all income and expenses (ledger) by 4:00 pm on the last Friday of classes each semester.

If there are any questions in regards to Club Registration please contact the Office of Student Activities Organizations Assistant: orgassistant@mills.edu

Club Events
Alcohol and Security Request Form (30k, pdf)
Club Movie Guidelines (27k, pdf)

Club Registration Forms
Registration Form

Advisor Agreement

Sample Constitution (11k, pdf)

Club Funding Forms
ASMC Budget Transaction Request Form (96k, pdf)
ASMC Special Funding Request Form (23k, pdf)

Awards

Student Leadership & Mills of Color Awards Nomination Form (93k, pdf)