Why does a student organization have to register with the Office of Student Activities every year?

Current organizations must re-register every year. This enables clubs to reserve space on campus, use a club email alias, and be listed as an official club at Mills College.

To receive ASMC funding, clubs must be registered by September 16, 2011 at 5:00 pm.

All signature required forms will need to be submitted to the Office of Student of Activities located in Rothwell room B every year.

Registration for new organizations will be accepted year round, but will only receive Fall ASMC funding if registered by September 16, 2011 at 5:00 pm.

Your group and its members and officers/representatives are responsible for understanding and abiding by all of these policies and procedures. In particular, please note that:

You must have at least three currently enrolled undergraduate student members to serve as President, Treasurer, Publicity Chair plus one faculty/staff advisor who has signed the Advisor Agreement Form;

The voting members and officers of your organization must be currently enrolled Mills College students;

Your members and officers must agree to accept College and campus regulations including, but not limited to, the Honor Code, as outlined in the Mills College Handbook;

Your organization may not discriminate against anyone on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, disability, age, medical condition, ancestry, marital status, citizenship, or sexual orientation, in giving access to your programs, services and events. Officer selection criteria may include a requirement that officers are expected to accept the tenets of the organization as set forth in the organization's constitution and by-laws.

Your organization must have a current constitution on file with the OSA.

What do we need to do to get our organization registered or re-registered?

Step One—Complete the Mills College Student Organization Registration. This process will be posted here by August 24, 2011.

Step Two—Fulfill expectations of student organizations. 

The President or her proxy will attend Board of Presidents (BOP) Meetings called by the ASMC Organizational Chair.

The Treasurer must attend a budget workshop and follow all budgetary guidelines to receive funding

Submit a summary report of all income and expenses (ledger) by 4:00 pm on the last Friday of classes each semester.

If there are any questions in regards to Club Registration please contact, Mandy Benson, Assistant Director of Student Activities, in the Office of Student Activities email: mbenson@mills.edu or phone: 510.430.2322.

Club Events
Alcohol and Security Request Form (30k, pdf)
Club Movie Guidelines (27k, pdf)

Club Leadership
Club Registration Form

Club Advisor Agreement

Sample Club Constitution (11k, pdf)

Club Funding Forms
ASMC Budget Transaction Request Form (96k, pdf)
ASMC Special Funding Request Form (23k, pdf)

Awards

Student Leadership & Mills of Color Awards Nomination Form (93k, pdf)