Special Funding Requests

Every student pays a fee to be a member of the Associated Students of Mills College. That fee goes toward publications, organizations, and campus-wide events.

Regulations and Guidelines For Funding

• Plan a successful event by meeting with your advisor, committee members, and collaborating organization or department to outline the event details. Check the master calendar for conflicts under the resources headline online at http://www.mills.edu/undergraduate_students.php.
• All undergraduate students and student organizations in good standing with Mills College, Student Activities and ASMC are eligible to apply for special funding. Student organizations must have the support of the organization’s advisor to request funds. Individuals requesting funds for a conference must provide a letter of support from an advisor and, if funded, present to the entire community about the conference and its benefits to her and the Mills community.
• Attendance at events must be open to the entire campus community; however the target audience should be the entire undergraduate population (i.e., all ethnicities, religious backgrounds, non-traditional students, commuter/residential students, students with disabilities, etc.).
• For programs or events which charge admission, the fee charged to ASMC students must be at least 20% less than that charged to the general public.  Additionally, all revenue must be used to offset program or event expenses.
• Programs and events must comply with all ASMC and Mills College event guidelines including those found in the Student Handbook.
• Special funding proposals must be submitted in accordance with these deadlines:
• Less than $500 At least 3 academic weeks prior to the event date
• $500 - $1,000   At least 4 academic weeks prior to the event date
• $1, 000 or more At least 5 academic weeks prior to the event date
• We encourage that the planning of the program/event be a collaboration that includes more than one student organization and/or department.
• Fund allocation cannot be used for any of the following purposes:
• the purchase of alcohol
• administrators requesting funds for their departments
• sponsorship of any non-Mills student to attend conferences, meetings, retreats or conventions

Steps for Applying for Special Funding

1. Pick up a Special Funding Application in Cowell or online. Complete Application and Budget Proposal Form. Organizations must have their advisor’s signature on the form.
2. Return the Special Funding Application and Budget Proposal Form to the Office of Student Activities in Rothwell B or at the Cowell Front Desk. Incomplete proposals or proposals that do not meet the deadlines will not be accepted and will be returned to you.
3. ASMC will contact you to schedule an appointment to present your proposal. The board hears proposals on Wednesdays between 6:30 and 7 p.m.
4. Be prepared for your 5-minute presentation to the ASMC Executive Board by knowing the event details, realistic facts and figures, bringing supporting documents (flyer ideas, speaker bio, previous year’s evaluation results), and preparing to answer questions. Seriously consider the application questions.
5. If funding involves travel, students must complete liability waiver forms before funds will be released.