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Home > Student Services >
Registrar and Records/M Center

Records Frequently Asked Questions

Forms
I Want to Change My...
Transcripts
Registration/Cross-Registration
Grade Point Average (GPA)
Transfer Credit
General Education
Graduation
Diplomas
Degree and Enrollment Verification/Proof of Student Status
Veteran's Benefits 

 

Forms

Where can I find Registrar and Records forms online?

The Registrar and Records forms can be found here.

 

I Want to Change My…

Address/phone number
Official name
Gender
Advisor
Graduation Date

 

How do I change my address and/or phone number?

Change mailing and billing addresses and phone numbers via the Student Personal Information link on the myMILLS main menu in the Mills Portal.

To change a permanent address, submit the Change of Address Form to the M Center.

Students who use their on campus personal mailbox are encouraged to submit a request to have their mail forwarded over the summer. Otherwise, mail is returned to the sender. For more details contact the Mail and Copy Center and Postal Service Mail Receiving Agency.

How do I change my official name?

Submit the required documentation and Name Change Form to the M Center.

How do I change the gender on my record?

Submit a Certified Court Order, Gender Change Form and name change documentation outlined in the Name Change Policy (if applicable) to the M Center.

How do I change my advisor?

Submit the Change of Advisor Form to the M Center.

How do I change my graduation date?

Submit the Graduation Date Change Form to the M Center.

*Important Note: Students are encouraged to meet with their advisor and a financial aid counselor before changing their graduation date. Financial aid recipients note that an extension of graduation date will not necessarily result in an extension of financial aid.

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Transcripts

How do I order official transcripts?
How do I obtain or view my unofficial transcript?

 

How do I order official transcripts?

Official transcripts can be ordered online. Information regarding ordering transcripts can be found on the Registrar and Records ordering transcripts web page.

How do I obtain or view my unofficial transcripts?

Current students and Alumni who attended in 2000 or after can view an unofficial transcript via myMILLS by logging into the Mills Portal and clicking on Student Records, then Academic Transcript.

Alumni who attended prior to 2000, may order an official transcript using our online transcript ordering service. Unofficial transcripts are not available for those who attended prior to 2000.

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Registration/Cross-Registration

How do I get a web registration hold removed?
Where do I find more information about registration errors?
What signatures are required to add, drop, or withdraw from a class in person?
When is the last day to add, drop, or withdraw from a class?
What is the process for taking a course overload?
How do I audit a class?
Where can I find more information about cross-registration?

 

How do I get a web registration hold removed?

A web registration hold is removed by the student's primary advisor.

If the student is unable to reach their advisor to have the web registration hold removed, the student may complete the Registration/Add/Drop/Withdraw Form. Obtain the signature of the department chair in lieu of the advisor and submit it to the M Center.

Where do I find more information about registration errors?

Information regarding common registration error messages can be found on the Registrar and Records Online Registration Frequently Asked Questions web page.

What signatures are required to add, drop, or withdraw from a class in person?

Please refer to the Registration/Add/Drop/Withdraw Form for required signatures.

When is the last day to add, drop, or withdraw from a class?

Important dates and deadlines can be found on the Academic Calendar.

What is the process for taking a course overload?

Undergraduate students may view information about course overloads in the Mills College Undergraduate Catalog.

Graduate students may view information about course overloads in the Mills College Graduate Catalog.

How do I audit a class?

Enrolled students may view information about auditing a course in the Mills College Catalog.

Non-enrolled individuals seeking to audit a course at Mills, may view information about applying for auditor status in the Mills College Catalog.

Where can I find more information about cross-registration?

More information about cross-registration can be found on the Cross-Registration Program page.

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Grade Point Average (GPA)

How do I calculate my grade point average (GPA)?

Instructions on how to calculate the GPA, can be found in the Mills College Catalog.

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Transfer Credit

Can I take a class over the summer and will it transfer to Mills?
How do I find out ahead of time if a class will transfer to Mills?
How will I know if a course taken at another institution can be used in my major or minor?
How do I convert semester units to Mills credit or vice versa?

 

Can I take a class over the summer and will it transfer to Mills?

Please refer to the Mills College Catalog for a detailed description of Mills' transfer of credit policy.

To determine in advance if a course will transfer to Mills, submit a completed Transfer Credit Verification Form to the M Center.

An official transcript of the completed summer course work should be sent to the M Center at 5000 MacArthur Blvd, Oakland, CA 94613.

How do I find out ahead of time if a class will transfer to Mills?

Students may submit a Transfer Credit Verification Form to the M Center to determine if a course will transfer to Mills.

How do I know if a course taken at another institution can be used in my major or minor?

Students who wish to use a transfer course(s) toward the major or minor requirements must have approval from their major or minor advisor. The advisor may submit the MAP Waivers and Substitutions Form to the M Center.

How do I convert semester or quarter units to Mills credits or vice versa?

For information on credit conversion, review the Transfer Credit Equivalents.

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General Education

I am attending a community college in California. How will I know if a course(s) will fulfill GE requirements at Mills?
Which courses at Mills will fulfill GE requirements?
Will a 3 semester unit class fulfill a GE requirement?

 

I am attending a community college in California. How will I know if a course(s) will fulfill GE requirements at Mills?

Courses taken at California community colleges that transfer to the University of California (UC) system are generally transferable to Mills. Please refer to the Mills Undergraduate Catalog for a detailed description of Mills' transfer of credit policy.

Mills College has articulation agreements with a number of California community colleges. These agreements indicate which courses in various areas of IGETC (Intersegmental General Education Transfer Curriculum) will satisfy general education requirements at Mills. Although many students wish to complete general education requirements prior to transferring, keep in mind that you can complete these requirements AFTER transferring to Mills. If your school is not listed below but is a California community college, please refer to the General Education Matrix for transfer students or submit a Transfer Credit Verification Form to the M Center.

Which courses at Mills will fulfill GE requirements?

A list of Mills courses that fulfill GE requirements can be found here.

Will a 3 semester unit class fulfill a GE requirement?

Yes, a 3 (.857 Mills credit) semester unit class will fulfill a Mills GE requirement. Review the Mills transfer credit policy for details.

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Graduation

How can I make sure I am going to graduate on time?
How do I apply for graduation?
I am short credits for graduation. What are my options?
I graduated away from Mills (In Absentia). What is the process to receive my diploma?

 

How can I make sure I am going to graduate on time?

The advisor is the student's principal connection to the academic programs of the College and is the first person to whom the student should turn for advice on academic questions and progress toward the degree (graduation). The advisor works with Academic Records to ensure progress toward completing the degree requirements.

The following resources are available to help you track your progress towards the degree:

  • Mills Academic Plan (MAP): Available in myMILLS via the Mills Portal. Students who do not have a MAP in myMILLS can contact the M Center.
  • Academic Transcript: Available in myMILLS via the Mills Portal.
  • The Mills College Catalog.
  • Transfer Credit Report (if applicable): Available in myMILLS via the Mills Portal.

Please refer to the Mills College Catalog for more information on graduation.

How do I apply for graduation?

Undergraduate students submit the Undergraduate Application for Graduation to the M Center.

Graduate students submit the Petition for Candidacy to the M Center. The deadline for submission is published on the Academic Calendar.

I am short credits for graduation. What are my options?

Because each student’s situation is unique, it is important to first discuss options with your advisor. Your advisor can then discuss a plan with Academic Records.

I graduated away from Mills (In Absentia). What is the process to receive my diploma?

Students who are approved to graduate In Absentia should submit an official transcript of the completed course work to the M Center. If the courses are transferable, they will be posted to your record, and your record reviewed for graduation and posting of the degree. Once the degree is posted, it will be mailed to your permanent address of record. This process can take up to two weeks upon receipt of the official transcript for the completed course work.

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Diplomas

I graduated away from Mills (In Absentia). What is the process to receive my diploma?
How can I get my diploma?
How can I order a replacement diploma?

 

I graduated away from Mills (In Absentia). What is the process to receive my diploma?

Students who are approved to graduate In Absentia should submit an official transcript of the completed course work to the M Center. If the courses are transferable, they will be posted to your record, and your record will be reviewed for graduation and posting of the degree. Once the degree is posted, it will be mailed to your permanent address of record. This process can take up to two weeks upon receipt of the official transcript for the completed course work.

How do I get my diploma?

Students who have completed all of the degree requirements, have no outstanding grades, and have settled all financial obligations to the College will receive their diploma. Diplomas are mailed to the permanent address of record.

How can I order a replacement diploma?

To request a replacement diploma submit the Replacement Diploma Request Form and fee to the M Center.

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Degree and Enrollment Verification/Proof of Student Status

How can I obtain verification of enrollment (student status)?

Instructions on obtaining degree and enrollment verification can be found on the Registrar and Records’ Degree and Enrollment Verification web page.

 

Veteran’s Benefits

Where can I find more information about Veteran’s Educational Benefits at Mills?

The Mills College VA Certifying official is Jim Oberhausen and he can be reached at 510.430.2000.

 

Overview

Registration
Information
Online FAQ
Online Instructions


Academic Requirements
Academic Records Forms


Cross-Registration

Degree and Enrollment Verification

Domestic Exchange

Records FAQ

Transcript Requests

Undergrad Transfer Credit

Veteran's Benefits

Hours

Monday–Friday
9:00 am–4:00 pm


Contact Information

M Center
Carnegie Hall
P: 510.430.2000
F: 510.430.2003
E: records@mills.edu

Last Updated: 4/9/14