The External Grants and Gifts (EGG) Team is a collaboration between the Offices of the Provost, Institutional Advancement, and the Finance Office. This interdepartmental Mills team works with faculty and staff to develop grant proposals for research, academic programs, faculty development, student success and retention, and other areas related to the mission of Mills College.
The associate provost for teaching, learning, and faculty affairs (Provost's Office); director of foundation and corporate relations (Office of Institutional Advancement); and the manager of grants, contracts, and restricted funds (Finance Office) support faculty and staff during the grant proposal (pre-award) process, with the aim of delegating institutional support towards grant development.
The Grant, Contract, and Gift Processes and Procedures slideshow will provide you a visual map of how Mills can support you in developing a project and obtain support and approval for grants, contracts, gifts, and fellowships.
Applications to any outside funding source must first be reviewed and approved by the EGG Team prior to any submissions of the proposal. Faculty or project director should complete and submit the External Grants and Gifts Request Review Form (DOC). Ideally, EGG review form will be submitted at least two months before the sponsor’s deadline. The EGG Team meets bi-monthly to review all requests; should your proposal need urgent attention, email firstname.lastname@example.org to coordinate an expedited review process.
If you are pursuing a gift or cultivating new donor(s) relations, please email Sherisse Dozier, director of advancement services, at email@example.com for information and support.
Mills College is the authorized organization. A grant or contract is typically an agreement to provide funding for an approved project/program, with an identified principal investigator/project director who is formally affiliated (employed) with an authorized organization. The authorized organization has responsibilities to ensure that facilities and resources described in the proposal are true; institutional policies and guidelines align with the sponsor’s requirements; processes and procedures are followed concerning animal subjects, human subjects, proper research conduct, etc.
In some cases, several individuals conduct the scientific portion of the project. The Principal Investigator has fiscal and administrative responsibility over the project, whereas Co-Investigators are primarily providing scientific expertise. Although the PI may delegate some tasks such as spending and hiring, the PI bears overall scientific, fiscal, and administrative responsibility for conducting the project, for meeting the terms and conditions of the award, and for representing the project to the sponsor.
A potential conflict of interest occurs when an employee’s personal or private interests or business relationships might lead an independent observer reasonably to question whether the individual's professional actions or decisions are influenced by the considerations of a business relationship or significant personal interest, financial or otherwise. Review the College's full conflict of interest policy (PDF).
A legally binding document in which all named parties make promises to deliver a product or service in exchange for monetary funds. In order to receive a contract, some form proposal or scope of work is required, invoicing/billing plan, and performance report.
A gift is the voluntary solicited or unsolicited, non-reciprocal transfer of money or property from a donor to an institution. The donor may be an individual, a corporation or a non-profit organization. The donor does not expect anything of value in return other than recognition and does not have control over expenditure. A gift may meet the interests of the donor and can be restricted or unrestricted.
Non-repayable funds or products disbursed or given by one party (sponsor), often a government department, corporation, foundation or trust, to a recipient, often (but not always) a nonprofit entity, educational institution, business or an individual. A grant is a contribution in accounting terms. In order to receive a grant, some form proposal or application is required as well as financial (budget) report, narrative progress reports, and return of unused funds.
A pass-through entity means a non-federal entity that provides a subaward to a subrecipient to carry out part of a federal program.
Phase of the grant life cycle that comprises the bulk of work over the duration of the award period. This period includes implementing the grant, reporting progress, and completing the closeout requirements. This phase involves cooperation between the principal investigator/project director, any departmental-level budget administrator, Finance Office, manager of grants, contracts, and restricted fund, and the Office of Institutional Advancement. When necessary, communicate with the sponsor to ensure the key personnel and Mills College comply with the grant terms and conditions.
Phase of the grant life cycle that facilitates a proposal's creation and submission, prior to the award being received. This phase includes grant prospecting, which is the process of searching and matching Mills College projects/proposals with a sponsor. The College's submitting proposals and accepting awards policy (PDF) defines the required steps and authorities to submit proposals and accept awards.
The principal investigator is the primary, responsible person for achieving the technical success of the project, while also complying with the financial and administrative policies and regulations associated with the award. Although PIs may have administrative staff to assist them with the management of project funds, the ultimate responsibility for the management of the sponsored project award rests with the PI. The College's principal investigator/project director eligibility policy (PDF) defines the eligibility and role of a principal investigator.
Government agency, foundation, corporation, private/public trust, or another higher learning institution that distributes funds to Mills College for completing work on a proposed project/program.
An award provided by a pass-through entity to a subawardee/subrecipient for the subrecipient to carry out part of a federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.
A non-federal entity that receives a subaward from a pass-through entity to carry out part of a federal program, but does not include an individual that is a beneficiary of such program. A subawardee/subrecipient may also be a recipient of other federal awards directly from a federal awarding agency.
Contact the EGG Team at firstname.lastname@example.org with additional questions or for support with your grants and proposals.