Information for Mills Faculty & Staff

UPDATED 1.18.22

Due to the highly transmissible nature of the Omicron variant of COVID-19, we are adjusting our health and safety guidelines for the start of the spring 2022 semester. Please review the following updates to our protocols and procedures. 

What You Can Expect

What's Open at Mills?

Please check our what's open at Mills web page for the latest information.

Protecting Yourself & Others

Please review the College's health and safety guidelines page to review updated masking recommendations and vaccination requirements for the spring 2022 semester, and to understand the full scope of the protocols we all need to follow when on campus. To support Mills staff, the Human Resources Office has developed detailed COVID-19-related policies and best practices which are housed on the intranet.

Vaccination Requirement

Effective January 2022, all Mills employees must obtain a COVID-19 vaccination booster shot as soon as they are eligible. All employees must submit proof of vaccination, including a booster shot, by February 15, 2022. The Centers for Disease Control has announced that people are eligible to receive a booster shot once the following amount of time as passed since they received their last vaccination shot:

  • Johnson & Johnson vaccine–2 months
  • Pfizer-BioNTech vaccine–5 months
  • Moderna vaccine–5 months

As first announced in May 2021, all Mills faculty, staff, and students are required to be fully vaccinated. You are considered fully vaccinated two weeks after receiving the last dose of your COVID-19 vaccine. Mills faculty and staff were required to provide proof of vaccination by August 9, 2021, and receive a confirmation email before returning to campus. Newly hired Mills employees must be fully vaccinated and submit proof of vaccination before working on campus.

To help our employees receive their shots, the College is offering COVID-19 vaccinations and boosters by appointment at the Student Health Center, located in CPM 117, during the following dates and times:

Submitting Proof of Full Vaccination & Booster Shot

All Mills faculty and staff who need to submit proof that they have received a booster shot and new faculty and staff who need to provide proof of vaccination must use the College's immunization form to provide their information. Booster shot information must be submitted by February 15, 2022. If you do not have a photo or scan of your vaccination card and were vaccinated in California, you can sign up to receive a Digital COVID-19 Vaccine Record from the State of California that can be submitted instead.

If you need to request an immunization exemption for medical or religious reasons, you will find the exemption request PDFs in the employee vaccination form. You will be able to submit your completed request using the same form. Please review the exemption PDF before the deadline to ensure that you and your healthcare provider have time to complete it prior to your return to campus.

Daily Health Check

In an update to the original January 6 guidelines, the College is not reinstituting use of the daily health check through the MillsGo app. You can use the daily health check as a self-assessment tool before coming onto campus or leaving your campus residence, if you choose.* 

If you answer "yes" to any of the health check questions, do not come to campus. Faculty and staff members must call or email Employee Services at 510.430.3144 or benefits@mills.edu. After notifying Employee Services, inform your supervisor that, in accordance with College guidelines, you will not be coming on to campus.

Authorized vendors and official visitors who are not Mills students, faculty, or staff do not have access to the MillsGo app. Vendors and official visitors can use the Daily Symptom Check Form for Vendors.

*If you do not have a smartphone or tablet, you can use the Daily Symptom Form for Mills Community Members (English) or the Chequeo diario de síntomas por miembros de la comunidad de Mills College (español) as your self-assessment tool.

Masking

Mills continues to follow State of California and Alameda County public health mandates, with stricter local mandates overriding state policies. On the Mills campus, all community members and visitors must wear masks in all indoor public settings.

Based on recent medical briefings that factor in the greatly increased transmissibility of the Omicron variant, we encourage employees and students to upgrade from cloth masks to N95, KN95, or surgical masks, if at all possible. If you cannot obtain N95 or KN95 masks, consider double masking (wearing two surgical masks or a cloth mask over a surgical mask). If you choose a fabric mask, consider opting for one with three or more cloth layers.

Air Quality & In-Person Courses

While opening classroom doors and windows to improve ventilation helps mitigate the spread of COVID-19, smoky air during fire season poses its own challenge. At Mills, we monitor the air quality using the PurpleAir sensor on campus which allows you to see Air Quality Index (AQI) readings in real time. Should the AQI reach certain ranges, in-person classes may need to be modified or move online temporarily. The College's Digital Learning team can support you in determining the best way to move your course online when needed. Contact the team at dlt@mills.edu.

AQI Below 150 Courses should run as usual in their planned modality.
AQI in the 150–200 range This range is considered "unhealthy," which means that people with heart or lung disease, older adults, and children should avoid prolonged or heavy exertion and everyone should also reduce prolonged or heavy exertion. No classes should be held outdoors. Indoor classes can be held as usual, however faculty and students who have respiratory issues may prefer to stay home at this time. If you are teaching in-person courses and need to stay at home due to health concerns, please work with your department head to make alternative arrangements for your classes: either teaching remotely, or providing asynchronous work to make up the lost class time. Masks can be made available for people who are on campus.
AQI in the 201–300 range This range is considered "very unhealthy." All in-person course activities should move to an online format where possible or asynchronous work should be assigned. Physical education classes, dance, and other movement classes will need to shift to a virtual format or cancel. Employees should work from home where possible, and any employee who cannot work from home should contact their supervisor for support. Take precautions to minimize the impact of wildfire smoke, such as keeping windows and doors closed. In addition, the CDC provides in-depth information on how to protect yourself from the effects of wildfire smoke. 

Remote Work

Some employees may continue to work remotely on an occasional, part-time, or full-time basis as determined by the job function and the needs of individual departments. Please work with your supervisor and/or College Officer on any requests for remote work.

Questions?

Mills students, faculty, and staff can visit our COVID-19 information pages on the intranet for previous communications and FAQs. If you have additional specific COVID-19 questions, email questions@mills.edu.