Information for Mills Staff

To ensure that we return to campus as responsibly as possible, we are relying on expertise and guidance from the Centers for Disease Control and Prevention and the State of California and Alameda County Departments of Public Health. Based on their orders and guidelines, we will be implementing a phased approach to reopening the Mills campus that prioritizes student and employee health while delivering critical services and limited in-person instruction.

Returning in Phases

Employees will return to work in phases, over a period of time, to ensure appropriate physical distancing, availability of personal protective equipment (PPE), and our capacity to clean, disinfect, and screen for COVID-19. Screening will include self-reporting of symptoms and/or external testing for the COVID-19 virus. Mills will assess staffing plans based on mission-critical operations, the ability to control and manage specific work environments, and the need to access on-site resources. These decisions, once approved, will be communicated through your respective College Officer or Human Resources.

What You Can Expect

  • Employees must complete COVID-19 training before you return to campus. The training is meant to ensure that each staff member has a shared understanding of their individual responsibility for mitigating the risks associated with COVID-19. Mills faculty and students will also be required to complete this training.
  • We are requesting that all students, faculty, and staff complete a daily COVID-19 self-check list (PDF). The intent of this checklist is to ensure that you're not exhibiting symptoms of COVID-19 before coming to campus or coming into contact with anyone on campus. If you exhibit any symptoms, or are sick in any way, please stay home, get tested for the virus, and follow the notification steps included in the checklist.
  • We will need to reduce the number of people on campus at any one time (lowering our density) to meet physical distancing requirements. This will likely continue for some time to come.
  • We will only open selected buildings to allow for thorough cleaning and disinfection of buildings in use. This may alter your normal work location.
  • You will be required to wear a mask and/or personal protective equipment (PPE) when necessary and follow social distancing guidelines when on campus.
  • Any employee returning to work must practice appropriate measures for social distancing that may involve staggered shifts and other scheduling adjustments. See the employee schedules and meetings section of our health and safety guidelines page for details.
  • We will closely monitor and coordinate on-site staffing to mitigate potential risks and ensure the safety of all students and employees as well as the communities we serve.
  • Employees who can continue to work remotely should do so until restrictions are eased for larger gatherings consistent with public health directives.
  • Once decisions to expand on-site staffing in certain areas have been made, employees should follow the policies and protocols for returning to work on campus.

Protecting Yourself & Others

Please review the College's health and safety guidelines page to understand the full scope of the protocols we all need to follow when on campus. Specific planning considerations for returning to campus include:

  • Prior to allowing employees to return to campus, departments will assess building spaces to institute measures to physically separate and increase distance between employees.
  • Department supervisors may also consider rotating or staggering employee work schedules in order to allow space for physical distancing in smaller groups.
  • Lower occupancy limits for common-use areas such as break rooms, conference rooms, and restrooms will be implemented to maintain adequate physical distancing.
  • Facilities staff will have primary responsibility for cleaning offices and workspaces and other high-touch point surfaces on campus, based on OSHA guidelines for disinfection, but we encourage you to clean your work spaces before and after use as well.
  • Facilities staff will maintain hand-sanitizer stations at building entrances, elevator stops, and high-traffic areas.

Summer 2020 Re-entry Plan

  • For the most part, employees are encouraged to continue to work remotely for the duration of the summer.
  • Administrative units and academic departments that perform customer service or other functions requiring on-campus preparation (reconfiguring spaces, adding signage, practicing new service protocols, etc.) prior to the start of the fall semester will be contacted by their supervisor to develop a work schedule for coming to campus.

Fall 2020 Re-entry Plan

  • Supervisors will determine which employees are essential workers for the fall semester.
  • Most employees will continue to work remotely while others will work split or staggered shifts on campus, or will use other measures to promote social distancing.

The Human Resources Office will be developing detailed COVID-19-related policies and best practices to support you in the months ahead.

Questions?

Mills students, faculty, and staff can visit our COVID-19 information pages for previous communications and FAQs. If you have additional specific COVID-19 questions, email questions@mills.edu.